1. Servicing the asset: Simplicity

We manage all the particulars of the relationship with the tenant: rents, charges, technical issues from the initial contact with the prospective tenant to his releasing of the premises (most of our services are included in a package, so we charge only once for the reoccurring costs of administrative research, research on the fiscal health of prospective tenants or stamps…).

Below we list our functions in greater detail :

Management of rents and charges:

  • Furnishing rent receipts and provisions on recoverable expenses.
  • Invoicing tenants for recoverable expenses no later than three months after the end of each fiscal year (except in the case of co-ownership and unless management is transferred during the year).
  • Recovering outstanding rents and recoverable service charges.
  • Initiating and supervising litigation proceedings in the event of a non-payment, with the landlord’s approval.
  • Creating and maintaining non-accounting records for rents and recoverable and non-recoverable charges.
  • Providing data and any supporting documents necessary for the principals’ auditors’ account certification.
  • Archiving of accounting data related to rents and recoverable and non-recoverable expenses for at least five years after registration.
  • Providing the principal (or a third party designated by the landlord) with data on the collection and disbursement of VAT and the storage thereof.
  • Filing VAT return (optional).
  • Preparing annual recoverable expenditure budget to be approved by the Principal at the beginning of each financial year.

Finding and negotiating with tenants:

  • Preparing and analysing data on the rental market (update of a study of competing sites).
  • Implementing sales agents’ assignments in the name and on behalf of the Principal.
  • Updating asset’s business documentation.
  • Drafting and updating leases.
  • Maintaining correspondence with sales agents to provide information requested by prospective customers.
  • Negotiating with prospective customers.
  • Processing information and validation requests from the Principal on negotiations concluded and to be concluded.
  • Developing and implementing action plans in agreement with the Principal prior to contacting the tenants.
  • Negotiating with tenants.
  • Informing the Principal of any ongoing lease non-compliance by tenants.
  • Processing of all tenant requests.
  • Supplying the Principal with data as well as offering recommendations for early termination requests and release of the premises.
  • Processing of notices to vacate.
  • Negotiating refurbishment costs or work to be completed prior to surrendering premises with tenants.

See also…

Gestion stratégique et commerciale

En savoir plus

Technical Management: Efficiency

Read more

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Would you like to know more about our skills? Investment advice? Call us without hesitation!

01 46 72 06 13
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